Rules for PEPPOL BIS 3.0 Billing
| Identifier/Error message | Flag |
|---|---|
| DK-R-002 Danish suppliers MUST provide legal entity (CVR-number) |
fatal |
| DK-R-003 If ItemClassification is provided from Danish suppliers, UNSPSC version 19.0501 should be used. |
warning |
| DK-R-004 When specifying non-VAT Taxes for Danish customers, Danish suppliers MUST use the AllowanceChargeReasonCode="ZZZ" and the 4-digit Tax category MUST be specified in AllowanceChargeReason |
fatal |
| DK-R-005 For Danish suppliers the following Payment means codes are allowed: 1, 10, 31, 42, 48, 49, 50, 58, 59, 93 and 97 |
fatal |
| DK-R-006 For Danish suppliers bank account and registration account is mandatory if payment means is 31 or 42 |
fatal |
| DK-R-007 For Danish suppliers PaymentMandate/ID and PayerFinancialAccount/ID are mandatory when payment means is 49 |
fatal |
| DK-R-008 For Danish Suppliers PaymentID is mandatory and MUST start with 01#, 04# or 15# (kortartkode), and PayeeFinancialAccount/ID (Giro kontonummer) is mandatory and must be 7 characters long, when payment means equals 50 (Giro) |
fatal |
| DK-R-009 For Danish Suppliers if the PaymentID is prefixed with 04# or 15# the 16 digits instruction Id must be added to the PaymentID eg. "04#1234567890123456" when Payment means equals 50 (Giro) |
fatal |
| DK-R-010 For Danish Suppliers the PaymentID is mandatory and MUST start with 71#, 73# or 75# (kortartkode) and PayeeFinancialAccount/ID (Kreditornummer) is mandatory and must be exactly 8 characters long, when Payment means equals 93 (FIK) |
fatal |
| DK-R-011 For Danish Suppliers if the PaymentID is prefixed with 71# or 75# the 15-16 digits instruction Id must be added to the PaymentID eg. "71#1234567890123456" when payment Method equals 93 (FIK) |
fatal |
| DK-R-013 For Danish Suppliers it is mandatory to use schemeID when PartyIdentification/ID is used for AccountingCustomerParty or AccountingSupplierParty |
fatal |
| DK-R-014 For Danish Suppliers it is mandatory to specify schemeID as "0184" (DK CVR-number) when PartyLegalEntity/CompanyID is used for AccountingSupplierParty |
fatal |
| DK-R-016 For Danish Suppliers, a Credit note cannot have a negative total (PayableAmount) |
fatal |
| GR-R-001-1 When the Supplier is Greek, the Invoice Id should consist of 6 segments |
fatal |
| GR-R-001-2 When the Supplier is Greek, the Invoice Id first segment must be a valid TIN Number and match either the Supplier's or the Tax Representative's Tin Number |
fatal |
| GR-R-001-3 When the Supplier is Greek, the Invoice Id second segment must be a valid Date that matches the invoice Issue Date |
fatal |
| GR-R-001-4 When Supplier is Greek, the Invoice Id third segment must be a positive integer |
fatal |
| GR-R-001-5 When Supplier is Greek, the Invoice Id in the fourth segment must be a valid greek document type |
fatal |
| GR-R-001-6 When Supplier is Greek, the Invoice Id fifth segment must not be empty |
fatal |
| GR-R-001-7 When Supplier is Greek, the Invoice Id sixth segment must not be empty |
fatal |
| GR-R-002 Greek Suppliers must provide their full name as they are registered in the Greek Business Registry (G.E.MH.) as a legal entity or in the Tax Registry as a natural person |
fatal |
| GR-R-003 For the Greek Suppliers, the VAT must start with 'EL' and must be a valid TIN number |
fatal |
| GR-R-004-1 When Supplier is Greek, there must be one MARK Number |
fatal |
| GR-R-004-2 When Supplier is Greek, the MARK Number must be a positive integer |
fatal |
| GR-R-005 Greek Suppliers must provide the full name of the buyer |
fatal |
| GR-R-006 Greek Suppliers must provide the VAT number of the buyer, if the buyer is Greek |
fatal |
| GR-R-008-2 When Supplier is Greek, there should be no more than one invoice url |
fatal |
| GR-R-008-3 When Supplier is Greek and the INVOICE URL Document reference exists, the External Reference URI should be present |
fatal |
| GR-R-009 Greek suppliers that send an invoice through the PEPPOL network must use a correct TIN number as an electronic address according to PEPPOL Electronic Address Identifier scheme (schemeID 9933). |
fatal |
| GR-R-010 Greek Suppliers that send an invoice through the PEPPOL network to a greek buyer must use a correct TIN number as an electronic address according to PEPPOL Electronic Address Identifier scheme (SchemeID 9933) |
fatal |
| GR-S-008-1 When Supplier is Greek, there should be one invoice url |
warning |
| GR-S-011 Greek suppliers must provide their Seller Tax Registration Number, prefixed by the country code |
warning |
| IS-R-001 [IS-R-001]-If seller is icelandic then invoice type should be 380 or 381 — Ef seljandi er íslenskur þá ætti gerð reiknings (BT-3) að vera sölureikningur (380) eða kreditreikningur (381). |
warning |
| IS-R-002 [IS-R-002]-If seller is icelandic then it shall contain sellers legal id — Ef seljandi er íslenskur þá skal reikningur innihalda íslenska kennitölu seljanda (BT-30). |
fatal |
| IS-R-003 [IS-R-003]-If seller is icelandic then it shall contain his address with street name and zip code — Ef seljandi er íslenskur þá skal heimilisfang seljanda innihalda götuheiti og póstnúmer (BT-35 og BT-38). |
fatal |
| IS-R-004 [IS-R-004]-If seller and buyer are icelandic then the invoice shall contain the buyers icelandic legal identifier — Ef seljandi og kaupandi eru íslenskir þá skal reikningurinn innihalda íslenska kennitölu kaupanda (BT-47). |
fatal |
| IS-R-005 [IS-R-005]-If seller and buyer are icelandic then the invoice shall contain the buyers address with street name and zip code — Ef seljandi og kaupandi eru íslenskir þá skal heimilisfang kaupanda innihalda götuheiti og póstnúmer (BT-50 og BT-53) |
fatal |
| IS-R-006 [IS-R-006]-If seller is icelandic and payment means code is 9 then a 12 digit account id must exist — Ef seljandi er íslenskur og greiðslumáti (BT-81) er krafa (kóti 9) þá skal koma fram 12 stafa númer (bankanúmer, höfuðbók 66 og reikningsnúmer) (BT-84) |
fatal |
| IS-R-007 [IS-R-007]-If seller is icelandic and payment means code is 42 then a 12 digit account id must exist — Ef seljandi er íslenskur og greiðslumáti (BT-81) er millifærsla (kóti 42) þá skal koma fram 12 stafa reikningnúmer (BT-84) |
fatal |
| IS-R-008 [IS-R-008]-If seller is icelandic and invoice contains supporting description EINDAGI then the id form must be YYYY-MM-DD — Ef seljandi er íslenskur þá skal eindagi (BT-122, DocumentDescription = EINDAGI) vera á forminu YYYY-MM-DD. |
fatal |
| IS-R-009 [IS-R-009]-If seller is icelandic and invoice contains supporting description EINDAGI invoice must have due date — Ef seljandi er íslenskur þá skal reikningur sem inniheldur eindaga (BT-122, DocumentDescription = EINDAGI) einnig hafa gjalddaga (BT-9). |
fatal |
| IS-R-010 [IS-R-010]-If seller is icelandic and invoice contains supporting description EINDAGI the id date must be same or later than due date — Ef seljandi er íslenskur þá skal eindagi (BT-122, DocumentDescription = EINDAGI) skal vera sami eða síðar en gjalddagi (BT-9) ef eindagi er til staðar. |
fatal |
| IT-R-001 [IT-R-001] BT-32 (Seller tax registration identifier) - For Italian suppliers BT-32 minimum length 11 and maximum length shall be 16. Per i fornitori italiani il BT-32 deve avere una lunghezza tra 11 e 16 caratteri |
fatal |
| IT-R-002 [IT-R-002] BT-35 (Seller address line 1) - Italian suppliers MUST provide the postal address line 1 - I fornitori italiani devono indicare l'indirizzo postale. |
fatal |
| IT-R-003 [IT-R-003] BT-37 (Seller city) - Italian suppliers MUST provide the postal address city - I fornitori italiani devono indicare la città di residenza. |
fatal |
| IT-R-004 ">[IT-R-004] BT-38 (Seller post code) - Italian suppliers MUST provide the postal address post code - I fornitori italiani devono indicare il CAP di residenza. |
fatal |
| NL-R-001 [NL-R-001] For suppliers in the Netherlands, if the document is a creditnote, the document MUST contain an invoice reference (cac:BillingReference/cac:InvoiceDocumentReference/cbc:ID) |
fatal |
| NL-R-002 [NL-R-002] For suppliers in the Netherlands the supplier's address (cac:AccountingSupplierParty/cac:Party/cac:PostalAddress) MUST contain street name (cbc:StreetName), city (cbc:CityName) and post code (cbc:PostalZone) |
fatal |
| NL-R-003 [NL-R-003] For suppliers in the Netherlands, the legal entity identifier MUST be either a KVK or OIN number (schemeID 0106 or 0190) |
fatal |
| NL-R-004 [NL-R-004] For suppliers in the Netherlands, if the customer is in the Netherlands, the customer address (cac:AccountingCustomerParty/cac:Party/cac:PostalAddress) MUST contain the street name (cbc:StreetName), the city (cbc:CityName) and post code (cbc:PostalZone) |
fatal |
| NL-R-005 [NL-R-005] For suppliers in the Netherlands, if the customer is in the Netherlands, the customer's legal entity identifier MUST be either a KVK or OIN number (schemeID 0106 or 0190) |
fatal |
| NL-R-006 [NL-R-006] For suppliers in the Netherlands, if the fiscal representative is in the Netherlands, the representative's address (cac:TaxRepresentativeParty/cac:PostalAddress) MUST contain street name (cbc:StreetName), city (cbc:CityName) and post code (cbc:PostalZone) |
fatal |
| NL-R-007 [NL-R-007] For suppliers in the Netherlands, the supplier MUST provide a means of payment (cac:PaymentMeans) if the payment is from customer to supplier |
fatal |
| NL-R-008 [NL-R-008] For suppliers in the Netherlands, the payment means code (cac:PaymentMeans/cbc:PaymentMeansCode) MUST be one of 30, 48, 49, 57, 58 or 59 |
fatal |
| NL-R-009 [NL-R-009] For suppliers in the Netherlands, if an order line reference (cac:OrderLineReference/cbc:LineID) is used, there must be an order reference on the document level (cac:OrderReference/cbc:ID) |
fatal |
| NO-R-001 For Norwegian suppliers, a VAT number MUST be the country code prefix NO followed by a valid Norwegian organization number (nine numbers) followed by the letters MVA. |
fatal |
| NO-R-002 For Norwegian suppliers, most invoice issuers are required to append "Foretaksregisteret" to their invoice. "Dersom selger er aksjeselskap, allmennaksjeselskap eller filial av utenlandsk selskap skal også ordet «Foretaksregisteret» fremgå av salgsdokumentet, jf. foretaksregisterloven § 10-2." |
warning |
| PEPPOL-COMMON-R040 GLN must have a valid format according to GS1 rules. |
fatal |
| PEPPOL-COMMON-R041 Norwegian organization number MUST be stated in the correct format. |
fatal |
| PEPPOL-COMMON-R042 Danish organization number (CVR) MUST be stated in the correct format. |
fatal |
| PEPPOL-COMMON-R043 Belgian enterprise number MUST be stated in the correct format. |
fatal |
| PEPPOL-COMMON-R044 IPA Code (Codice Univoco Unità Organizzativa) must be stated in the correct format |
warning |
| PEPPOL-COMMON-R045 Tax Code (Codice Fiscale) must be stated in the correct format |
warning |
| PEPPOL-COMMON-R046 Tax Code (Codice Fiscale) must be stated in the correct format |
warning |
| PEPPOL-COMMON-R047 Italian VAT Code (Partita Iva) must be stated in the correct format |
warning |
| PEPPOL-COMMON-R049 Swedish organization number MUST be stated in the correct format. |
fatal |
| PEPPOL-COMMON-R050 Australian Business Number (ABN) MUST be stated in the correct format. |
fatal |
| PEPPOL-EN16931-CL001 Mime code must be according to subset of IANA code list. |
fatal |
| PEPPOL-EN16931-CL002 Reason code MUST be according to subset of UNCL 5189 D.16B. |
fatal |
| PEPPOL-EN16931-CL003 Reason code MUST be according to UNCL 7161 D.16B. |
fatal |
| PEPPOL-EN16931-CL006 Invoice period description code must be according to UNCL 2005 D.16B. |
fatal |
| PEPPOL-EN16931-CL007 Currency code must be according to ISO 4217:2005 |
fatal |
| PEPPOL-EN16931-CL008 Electronic address identifier scheme must be from the codelist "Electronic Address Identifier Scheme" |
fatal |
| PEPPOL-EN16931-F001 A date MUST be formatted YYYY-MM-DD. |
fatal |
| PEPPOL-EN16931-P0100 Invoice type code MUST be set according to the profile. |
fatal |
| PEPPOL-EN16931-P0101 Credit note type code MUST be set according to the profile. |
fatal |
| PEPPOL-EN16931-P0104 Tax Category G MUST be used when exemption reason code is VATEX-EU-G |
fatal |
| PEPPOL-EN16931-P0105 Tax Category O MUST be used when exemption reason code is VATEX-EU-O |
fatal |
| PEPPOL-EN16931-P0106 Tax Category K MUST be used when exemption reason code is VATEX-EU-IC |
fatal |
| PEPPOL-EN16931-P0107 Tax Category AE MUST be used when exemption reason code is VATEX-EU-AE |
fatal |
| PEPPOL-EN16931-P0108 Tax Category E MUST be used when exemption reason code is VATEX-EU-D |
fatal |
| PEPPOL-EN16931-P0109 Tax Category E MUST be used when exemption reason code is VATEX-EU-F |
fatal |
| PEPPOL-EN16931-P0110 Tax Category E MUST be used when exemption reason code is VATEX-EU-I |
fatal |
| PEPPOL-EN16931-P0111 Tax Category E MUST be used when exemption reason code is VATEX-EU-J |
fatal |
| PEPPOL-EN16931-R001 Business process MUST be provided. |
fatal |
| PEPPOL-EN16931-R002 No more than one note is allowed on document level. |
fatal |
| PEPPOL-EN16931-R003 A buyer reference or purchase order reference MUST be provided. |
fatal |
| PEPPOL-EN16931-R004 Specification identifier MUST have the value 'urn:cen.eu:en16931:2017#compliant#urn:fdc:peppol.eu:2017:poacc:billing:3.0'. |
fatal |
| PEPPOL-EN16931-R005 VAT accounting currency code MUST be different from invoice currency code when provided. |
fatal |
| PEPPOL-EN16931-R007 Business process MUST be in the format 'urn:fdc:peppol.eu:2017:poacc:billing:NN:1.0' where NN indicates the process number. |
fatal |
| PEPPOL-EN16931-R008 Document MUST not contain empty elements. |
fatal |
| PEPPOL-EN16931-R010 Buyer electronic address MUST be provided |
fatal |
| PEPPOL-EN16931-R020 Seller electronic address MUST be provided |
fatal |
| PEPPOL-EN16931-R040 Allowance/charge amount must equal base amount * percentage/100 if base amount and percentage exists |
fatal |
| PEPPOL-EN16931-R041 Allowance/charge base amount MUST be provided when allowance/charge percentage is provided. |
fatal |
| PEPPOL-EN16931-R042 Allowance/charge percentage MUST be provided when allowance/charge base amount is provided. |
fatal |
| PEPPOL-EN16931-R043 Allowance/charge ChargeIndicator value MUST equal 'true' or 'false' |
fatal |
| PEPPOL-EN16931-R044 Charge on price level is NOT allowed. Only value 'false' allowed. |
fatal |
| PEPPOL-EN16931-R046 Item net price MUST equal (Gross price - Allowance amount) when gross price is provided. |
fatal |
| PEPPOL-EN16931-R051 All currencyID attributes must have the same value as the invoice currency code (BT-5), except for the invoice total VAT amount in accounting currency (BT-111). |
fatal |
| PEPPOL-EN16931-R053 Only one tax total with tax subtotals MUST be provided. |
fatal |
| PEPPOL-EN16931-R054 Only one tax total without tax subtotals MUST be provided when tax currency code is provided. |
fatal |
| PEPPOL-EN16931-R055 Invoice total VAT amount and Invoice total VAT amount in accounting currency MUST have the same operational sign |
fatal |
| PEPPOL-EN16931-R061 Mandate reference MUST be provided for direct debit. |
fatal |
| PEPPOL-EN16931-R080 Only one project reference is allowed on document level |
fatal |
| PEPPOL-EN16931-R100 Only one invoiced object is allowed pr line |
fatal |
| PEPPOL-EN16931-R101 Element Document reference can only be used for Invoice line object |
fatal |
| PEPPOL-EN16931-R110 Start date of line period MUST be within invoice period. |
fatal |
| PEPPOL-EN16931-R111 End date of line period MUST be within invoice period. |
fatal |
| PEPPOL-EN16931-R120 Invoice line net amount MUST equal (Invoiced quantity * (Item net price/item price base quantity) + Sum of invoice line charge amount - sum of invoice line allowance amount |
fatal |
| PEPPOL-EN16931-R121 Base quantity MUST be a positive number above zero. |
fatal |
| PEPPOL-EN16931-R130 Unit code of price base quantity MUST be same as invoiced quantity. |
fatal |
| SE-R-001 For Swedish suppliers, Swedish VAT-numbers must consist of 14 characters. |
fatal |
| SE-R-002 For Swedish suppliers, the Swedish VAT-numbers must have the trailing 12 characters in numeric form |
fatal |
| SE-R-003 Swedish organisation numbers should be numeric. |
warning |
| SE-R-004 Swedish organisation numbers consist of 10 characters. |
warning |
| SE-R-005 For Swedish suppliers, when using Seller tax registration identifier, 'Godkänd för F-skatt' must be stated |
fatal |
| SE-R-006 For Swedish suppliers, only standard VAT rate of 6, 12 or 25 are used |
fatal |
| SE-R-007 For Swedish suppliers using Plusgiro, the Account ID must be numeric |
warning |
| SE-R-008 For Swedish suppliers using Bankgiro, the Account ID must be numeric |
warning |
| SE-R-009 For Swedish suppliers using Bankgiro, the Account ID must have 7-8 characters |
warning |
| SE-R-010 For Swedish suppliers using Plusgiro, the Account ID must have 2-8 characters |
warning |
| SE-R-011 For Swedish suppliers using Swedish Bankgiro or Plusgiro, the proper way to indicate this is to use Code 30 for PaymentMeans and FinancialInstitutionBranch ID with code SE:BANKGIRO or SE:PLUSGIRO |
warning |
| SE-R-012 For domestic transactions between Swedish trading partners, credit transfer should be indicated by PaymentMeansCode="30" |
warning |